# Meetings and notes

> Sync meetings from your Google or Outlook calendar and notes from Granola onto the right deals in Ghost, with AI summaries, next steps, meeting tasks and automatic sequence pauses.

Source: https://www.growwithghost.io/docs/pipeline/meetings/

Ghost can pull meetings from your calendar and notes from Granola onto the matching deal, so every call sits in the same timeline as your messages. It then uses them: booked meetings move deals forward and pause campaigns, and next steps become tasks.

**Where to set it up:** **Pipeline → Settings → Meetings**.

## Calendar

Switch on **Log meetings from my calendar**. Ghost reads the main calendar of the Gmail or Outlook mailbox you [connected for email](https://www.growwithghost.io/docs/getting-started/connect-email). Meetings with people in your pipeline appear on their deal, matched by **attendee email address** only, never by name or company domain.

When you first switch it on, Ghost looks 30 days back and 30 days ahead.

> **Tip:** If sync says calendar access is missing, reconnect your mailbox in **Campaigns → Outbound Config** to grant it.

## Granola notes

Click **Connect Granola** to pull meeting notes and next steps onto the matching deal. Only meetings with people already in your pipeline are imported. For each meeting, Ghost writes:

- a short summary
- up to 6 next steps, with who owns each (you or them) and when it's due
- commitments, objections, buying signals, budget and timeline

## What meetings do automatically

| Setting | Default | What happens |
|---------|---------|--------------|
| **Pause campaign sequences when a meeting is booked** | On | Automated steps stop for that person. You can still message them and queue follow-ups yourself. |
| **Turn my next steps into tasks** | On | Your next steps from Granola notes become [tasks](https://www.growwithghost.io/docs/pipeline/tasks). |
| Deal stage | Always | A booked meeting moves the deal to a stage named like meeting, call, demo or discovery, or to **Qualified**. |

Ghost also creates tasks when someone misses a meeting (rebook), when a meeting happened and you haven't followed up, and when a next step they promised is overdue.

## On the deal

The deal's **Meetings** tab shows upcoming and past meetings with their status (**Upcoming**, **Held**, **No-show** or **Cancelled**). From there you can:

- join the call, or open the notes in Granola
- mark a meeting as held or no-show
- re-read the notes
- unlink a meeting that isn't this person's
- log a meeting by hand

**Suggest follow-up** uses the meeting summary and next steps, so drafts reference what was actually said.

## Privacy

Calendars and Granola are checked automatically through the day. Meetings nobody in your pipeline attended are deleted after 30 days. **Delete calendar data** and **Disconnect and delete notes** remove what Ghost has stored.

## FAQ

### Which meeting tools does Ghost support?

Your Google or Outlook calendar (through the mailbox you connected to Ghost) and Granola for notes. Zoom, Fireflies and other recorders aren't connected directly.

### Why didn't a meeting show up on a deal?

Ghost matches meetings by attendee email. Make sure the contact's email in Ghost is the one they used for the invite, and that they're in your pipeline.